Frequently Asked Questions
How do I hire event equipment from A Event Hire Limited?
You can hire equipment by completing our online enquiry form, sending us an email, or calling our team directly. Once we confirm availability for your date and location, we will provide a detailed quotation including delivery options.
Your booking is secured once payment, or an agreed deposit, has been received.
What types of equipment can I hire for exhibitions and events?
We supply a wide range of event equipment including exhibition stand games, bean bag hire, picnic bench hire, exhibition furniture, inflatable games, food and drink carts, crowd barriers, and seasonal props.
Our equipment is regularly used for trade shows, conferences, product launches, corporate events, weddings, and public festivals.
Do you deliver exhibition equipment to venues like NEC Birmingham and ExCeL London?
Yes. We regularly deliver equipment to major exhibition venues including NEC Birmingham, ExCeL London, Olympia London, Manchester Central, ICC Birmingham, and many others across the UK.
Our team is experienced in working with exhibition venue access schedules and loading bay procedures.
Do you provide nationwide delivery?
Yes. We deliver equipment throughout the UK from our depots in Warwickshire and Stockport. Our services regularly cover cities including Birmingham, London, Manchester, Oxford, Coventry, Bristol, and the wider Midlands and South East.
Minimum Equipment Spend:
Minimum hire values may apply depending on the delivery distance and event location. Please speak with our team for details.
Can I collect equipment myself?
Yes, collection is available from our Warwickshire and Stockport depots for many items.
However, certain equipment must be delivered and installed by our team for safety and insurance reasons. This includes:
- School inflatable fun days
- Family inflatable fun days
- Mobile rage rooms
Do you offer installation and setup for event equipment?
Yes. We offer optional installation and dismantling services for many items, including exhibition stand games, furniture packages, and infrastructure equipment.
This service is recommended for:
- Large corporate events
- Exhibitions and trade shows
- Schools and public events
- Complex event setups
What are your delivery time options?
We offer several delivery windows to suit different venues and event schedules:
- Standard delivery: 8:00am – 6:00pm
- AM delivery: 8:00am – 1:00pm
- PM delivery: 1:00pm – 6:00pm
- Timed two-hour delivery slots (available on request)
Out-of-hours deliveries or specific timed slots may incur additional charges.
What happens if it rains during an outdoor event?
For outdoor events, we recommend monitoring weather forecasts and having contingency plans where possible. Some equipment such as inflatables cannot be safely operated in strong winds or severe weather.
Equipment remains the responsibility of the hirer during the hire period.
Who is responsible for supervision and safety?
The hirer is responsible for supervising participants and ensuring equipment is used safely during the event.
Our team ensures all equipment is supplied in safe working condition and installed correctly where required, but we cannot supervise participants unless this has been arranged in advance.
What happens if equipment is damaged, lost, or stolen?
The hirer is responsible for any loss, theft, or damage beyond normal wear and tear during the hire period.
Repair or replacement costs may apply. For larger events we recommend considering appropriate insurance cover.
Can I hire equipment for more than one day?
Yes. Our standard pricing is based on a 1–3 day hire period, but we regularly supply equipment for longer exhibitions, multi-day festivals, and extended corporate events.
Please contact our team for discounted rates on longer hire periods.
Who hires equipment from A Event Hire Limited?
We regularly supply equipment to:
- Corporate exhibitions and trade shows
- Weddings and private parties
- Schools and family fun days
- Councils and community events
- Christmas markets and seasonal attractions
Our equipment is used across a wide range of event environments throughout the UK.
How far in advance should I book?
We recommend booking as early as possible, especially for:
- Summer events and festival season
- Christmas events and winter markets
- Large exhibitions and conferences
- Specialist equipment requiring installation
Early booking ensures availability and allows us to plan delivery logistics effectively.
What payment methods do you accept?
We accept major debit and credit cards as well as bank transfers. Payment must be completed in full, or according to the agreed deposit schedule, before delivery or collection.
Do you provide risk assessments or safety documentation?
Yes. For schools, councils, and corporate events we can provide:
- Equipment safety certificates
- Risk assessments
- Public liability insurance documentation
Please request these documents during the booking process.
How can I get a quote for event hire?
To request a quotation, simply complete our online enquiry form or contact our team directly.
📞 Phone: 07951845453
📩 Email: info@aeventhire.co.uk
Our team aims to respond to enquiries within 24 hours.
Exhibition Stand Games – Frequently Asked Questions
Why use games on an exhibition stand?
Interactive games are one of the most effective ways to attract visitors to your exhibition stand. Games naturally draw attention, encourage participation, and help your team start conversations with potential clients.
Many exhibitors use games to increase dwell time, generate leads, and create memorable brand experiences during trade shows and conferences.
What exhibition games attract the most visitors?
Some of the most popular exhibition stand games include reaction challenges, prize games, and competitive arcade-style games.
Exhibitors often hire equipment such as Batak reaction walls, Plinko prize drops, racing simulators, spin-the-wheel games, prize cranes, and Whack-A-Mole challenges because they are quick to understand and fun to play.
Can exhibition games be branded with our company logo?
Yes. Many exhibition stand games can be customised with your branding, colours, and messaging. This helps reinforce brand visibility while visitors participate in the game.
Branding can include:
- Logo placement
- Branded scoreboards or signage
- Custom prize giveaways
Which venues do you supply exhibition stand games to?
We regularly deliver exhibition stand games to major venues across the UK including NEC Birmingham, ExCeL London, Olympia London, ICC Birmingham, Manchester Central, and the Business Design Centre.
Our team is experienced with venue logistics including loading bays, build schedules, and exhibitor access times.
What other equipment works well alongside exhibition games?
Many exhibitors combine games with other equipment to create engaging stand environments.
Popular additions include:
- Bean bag hire for lounge areas
- Exhibition furniture hire
- Picnic bench seating for networking areas
- Sweet stands or food carts to attract visitors
Combining interactive games with comfortable seating often helps keep visitors at your stand longer.
Do you deliver exhibition stand games across the UK?
Yes. We provide nationwide delivery for exhibition games and event equipment. Our team regularly supplies exhibitions in Birmingham, London, Manchester, Coventry, Oxford, and across the Midlands and South East.
Bean Bag Hire – Frequently Asked Questions
What events are bean bags suitable for?
Bean bags are extremely versatile and are commonly used at exhibitions, corporate events, festivals, outdoor cinema nights, weddings, and university events.
They are ideal for creating relaxed lounge areas where guests can sit, talk, and unwind during an event.
Are your bean bags suitable for outdoor events?
Yes. Our bean bags can be used both indoors and outdoors, making them suitable for garden parties, festivals, outdoor screenings, and summer events.
For outdoor setups we recommend placing bean bags on grass, decking, or flooring rather than wet surfaces.
How many bean bags should I hire?
The number of bean bags depends on your event size and layout. Many organisers create lounge areas rather than seating every guest.
For example:
- Small lounge zone: 10–20 bean bags
- Exhibition breakout area: 20–50 bean bags
- Festival or outdoor cinema: 50+ bean bags
Do you deliver bean bags to exhibition venues?
Yes. We regularly deliver bean bag seating to exhibition venues including NEC Birmingham, ExCeL London, Olympia London, ICC Birmingham, and Manchester Central.
Bean bags are commonly used in exhibition networking lounges, breakout areas, and chill-out spaces.
What colours are available for bean bag hire?
We offer a wide range of colours including black, blue, green, pink, purple, red, orange, and yellow. Many organisers mix colours to create vibrant seating areas, while corporate events often choose colours that match their branding.
Do bean bags work well with other event furniture?
Yes. Bean bags are often combined with picnic benches, exhibition furniture, and lounge seating to create comfortable and flexible event spaces.
This combination works particularly well for festivals, networking areas, and corporate exhibitions.