Terms & Conditions of Hire

A Event Hire Limited

These Terms & Conditions apply to all equipment hired from A Event Hire Limited (“the Company”, “we”, “us”).
The person, organisation, school, or authority hiring the equipment (“the Hirer”, “you”) agrees to these Terms & Conditions by placing an order, making payment, or accepting delivery.

1. Hire Period

1.1 The hire period begins on delivery or collection and ends when all equipment is returned, collected, or signed off as complete.
1.2 Late returns may be charged at the full daily hire rate.

2. Orders, Payment & Deposits

2.1 All orders are subject to availability.
2.2 A booking is confirmed only once payment or an agreed deposit is received.
2.3 Full payment must be made prior to delivery or collection unless agreed in writing.
2.4 Prices are exclusive of VAT unless stated otherwise.
2.5 The Company reserves the right to refuse hire where safety concerns exist.

3. Cancellations

3.1 All cancellations must be made in writing.
3.2 Cancellation charges apply as follows:

  • More than 7 days before hire date: no charge

  • 3–7 days before hire date: 50% of hire fee

  • Less than 3 days before hire date: 100% of hire fee
    3.3 Weather-related cancellations are non-refundable unless agreed in writing prior to booking.

4. Delivery & Collection

4.1 Delivery and collection times are approximate.
4.2 The Hirer must ensure safe, clear access for vehicles and staff.
4.3 Failed deliveries or collections due to access issues may incur additional charges.

5. Responsibility & Care of Equipment

5.1 The Hirer is responsible for all equipment from delivery/collection until return.
5.2 Equipment must only be used for its intended purpose.
5.3 Equipment must not be altered, moved, sub-hired, or relocated without written permission.

6. Loss, Damage & Cleaning

6.1 The Hirer is liable for loss, theft, or damage (excluding fair wear and tear).
6.2 Charges will be made for repair, replacement, or excessive cleaning.
6.3 Equipment must be returned clean, dry, and complete.

7. Setup & Breakdown

7.1 Where setup or breakdown is included, the area must be clear and accessible.
7.2 Delays caused by the Hirer may result in additional charges.

8. Health & Safety (Insurance-Friendly Clause)

8.1 The Hirer is responsible for ensuring equipment is used safely and in compliance with:

  • Health & Safety at Work Act 1974

  • Local authority and venue regulations

  • School, council, or event safety policies
    8.2 Risk assessments must be carried out by the Hirer where required.
    8.3 Adequate supervision must be provided at all times, particularly where children or members of the public are present.
    8.4 The Company accepts no responsibility for injuries caused by misuse, overcrowding, lack of supervision, or failure to follow safety guidance.

9. Gazebos & Temporary Structures

9.1 Gazebos must be erected on level, suitable ground.
9.2 The Hirer is responsible for adequate weighting and securing at all times.
9.3 Gazebos must not be used in unsafe weather conditions.
9.4 Any wind-related damage is the responsibility of the Hirer.

10. Fencing, Barriers & Crowd Control

10.1 Crowd barriers, fencing, post & rope, tensa barriers, and VIP entrance systems must be positioned correctly on stable ground.
10.2 Barriers must not be climbed on or used as seating unless designed for that purpose.
10.3 The Company does not provide crowd management unless agreed in writing.

11. Lighting & Electrical Equipment

11.1 Electrical equipment must be connected to a suitable power supply.
11.2 Festoon lights and cables must be managed to avoid trip hazards.
11.3 Electrical items must be kept dry unless rated for outdoor use.
11.4 The Hirer must not tamper with electrical equipment.

12. Furniture & Decorative Equipment

12.1 Furniture including tables, chairs, beer benches, picnic benches, bean bags, deck chairs, barrels, oil drums, and exhibition furniture must not be misused, overloaded, or stood on.
12.2 Decorative items and themed props are not load-bearing or play equipment.

13. Christmas, Seasonal & Themed Props

13.1 Christmas props, Santa grotto items, and winter wonderland props are decorative unless stated otherwise.
13.2 Children must be supervised at all times.
13.3 Any damage beyond fair wear and tear will be charged.

14. Side Stalls, Food & Drinks Carts

14.1 Food and drinks carts are supplied without food hygiene responsibility.
14.2 The Hirer is responsible for all licensing, food safety, and trading permissions.
14.3 Carts must be positioned safely and securely.

15. Exhibition Furniture, Stands & Games

15.1 Exhibition furniture and stand games must be used for display or entertainment purposes only.
15.2 Items must not be branded, altered, or fixed without consent.
15.3 The Company is not responsible for crowd interaction or queuing control.

16. Inflatable Fun Days (Schools & Family Events)

16.1 School inflatable fun days and family inflatable fun days must be supervised by competent adults at all times.
16.2 Equipment must be used within age, height, and capacity limits.
16.3 Use must cease in unsafe weather conditions.
16.4 The Company accepts no liability for injury caused by misuse or inadequate supervision.

17. Mobile Rage Room

17.1 Use is restricted to participants meeting age and safety requirements.
17.2 Protective equipment must be worn at all times.
17.3 The Hirer is responsible for participant safety and supervision.
17.4 Any misuse or excessive damage will be charged.

18. Ground & Surface Damage

18.1 The Company accepts no liability for damage to grass, flooring, paving, or underground services.
18.2 The Hirer accepts all risk relating to surface damage.

19. Security, Loss & Theft

19.1 The Hirer must secure equipment, especially overnight.
19.2 Lost or stolen items will be charged at full replacement cost.

20. Weather & Force Majeure

20.1 Equipment remains at the Hirer’s risk during adverse weather.
20.2 The Company may refuse setup or require dismantling if conditions are unsafe.
20.3 No refunds are given due to weather unless agreed in writing.

21. Ownership

21.1 All equipment remains the property of A Event Hire Limited at all times.

22. Liability & Insurance (Council & School Friendly)

22.1 The Company maintains appropriate public liability insurance.
22.2 The Hirer is responsible for their own public liability insurance where required.
22.3 The Company’s liability is limited to the hire charge for the equipment supplied.
22.4 Nothing in these Terms limits liability for death or personal injury caused by negligence.

23. Entire Website Inventory

23.1 These Terms apply to all equipment listed on the Company’s website, including but not limited to:

Bean Bags
Beer Barrel
Beer Bench & Table
Cable Ramps
Christmas Props
Crowd Barrier
Deck Chairs
Event Management
Exhibition Furniture
Exhibition Stand Games
Family Inflatable Fun Days
Festoon Lights
First Aid Tent
Folding Chair Black
Food & Drinks Carts
Mobile Rage Room
Oil Drum
Picnic Benches
Picket Fence Rustic
Picket Fence White Plastic
Picket Fence White Wooden
Pop Up Gazebo 3m x 3m
Pop Up Gazebo 3m x 6m
Post & Rope
Santa Grotto
School Inflatable Fun Days
Side Stalls
Tensa Barrier
Trestle Table 6ft
VIP Entrance
Winter Wonderland Props

24. Governing Law

24.1 These Terms & Conditions are governed by the laws of England and Wales.