Risk Assessments & Method Statements (RAMS) – Event Equipment Hire

At A Event Hire, we understand the importance of health and safety documentation when organising exhibitions, corporate events, conferences, festivals, school events and public attractions.

Based near Coventry in the West Midlands, we provide nationwide event furniture, interactive games and equipment hire, backed by over 25 years of industry experience.

We can provide relevant Risk Assessments and Method Statements (RAMS) where available and appropriate to the equipment and services being supplied.

What Are Risk Assessments & Method Statements?

A risk assessment identifies potential hazards associated with an activity, evaluates the risks and sets out measures intended to reduce those risks.

A method statement explains how a particular activity, such as equipment delivery, installation, operation or dismantling, should be carried out safely.

These documents are frequently requested by exhibition venues, conference centres, schools, universities, event organisers and corporate clients.

Risk Assessments for Event Furniture Hire

We supply a wide range of Event Furniture Hire, including Poseur Tables, Bar Stools, Bean Bags, Picnic Benches and Pallet Furniture.

Depending on the products and services supplied, relevant risk assessments may consider:

  • Manual handling during loading and unloading

  • Vehicle movements and delivery access

  • Safe positioning of tables, chairs and furniture

  • Stability of equipment on suitable surfaces

  • Trip hazards and pedestrian access

  • Installation and dismantling activities

Interactive Games & Entertainment RAMS

Our interactive entertainment range includes Racing Simulators, Batak Reaction Games, Gold Bar Challenge, Arcade Machines and 9-Hole Corporate Mini Golf.

Relevant assessments may address electrical safety, equipment positioning, participant access, safe operating procedures and supervision requirements.

Certain activities, including inflatables, mobile axe throwing and mobile rage rooms, require additional activity-specific safety arrangements.

Outdoor Equipment & Temporary Structures

For outdoor events, we supply Gazebo Hire, Crowd Barrier Hire, Picket Fencing Hire and other event equipment.

Risk assessments for these activities may consider ground conditions, anchoring, weather conditions, manual handling, public access and installation requirements.

Outdoor equipment must be used within its specified operating limits and should not be operated in unsafe conditions.

Exhibition Venue Documentation

We supply equipment for events at major UK venues, including the NEC Birmingham, ICC Birmingham, ExCeL London, Olympia London, Manchester Central and Coventry Building Society Arena.

Exhibition organisers may request RAMS before granting contractor access or approving installation activities.

If your venue requires documentation, please contact us in advance with the relevant requirements and submission deadlines.

Requesting RAMS from A Event Hire

To request risk assessments or method statements, please provide:

  • Your company or organisation name

  • Event name and venue

  • Event and installation dates

  • Equipment being hired

  • Details of any installation or dismantling services

  • Any specific documentation requirements or submission deadlines

We will confirm which documents are available and whether additional event-specific information is required.

Important Safety Responsibilities

A Event Hire's RAMS relate to the activities and equipment covered by the relevant documents.

Event organisers, venues and customers remain responsible for assessing and managing risks within their own areas of control, including site-wide safety, public access and event management.

Our documentation should be reviewed alongside the venue's own safety procedures and the arrangements agreed for the event.

Contact Us for Risk Assessments & Method Statements

For RAMS enquiries, email info@aeventhire.co.uk, call 07377 395 669 or complete our online enquiry form.

Please request documentation as early as possible to allow sufficient time for review before your event.