HEALTH & SAFETY POLICY STATEMENT

A Event Hire Ltd is committed to ensuring, so far as is reasonably practicable, the health, safety, and welfare of its employees, contractors, clients, visitors, and members of the public who may be affected by its business activities.

The company recognises its responsibilities under the Health & Safety at Work etc. Act 1974 and all associated legislation and guidance relevant to the event hire industry.

A Event Hire Ltd will:

  • Provide and maintain safe systems of work.
  • Ensure all equipment supplied is maintained in safe condition.
  • Provide suitable information, instruction, training, and supervision.
  • Assess and control risks associated with work activities.
  • Promote safe manual handling practices.
  • Ensure safe transport, loading, unloading, installation, and collection procedures.
  • Maintain safe working environments for staff and the public.
  • Consult with employees on health and safety matters.
  • Review this policy regularly and update where necessary.

Management and employees share responsibility for achieving a safe working environment.

COMPANY RESPONSIBILITIES

A Event Hire Ltd Management will:

  • Ensure compliance with health and safety legislation.
  • Provide suitable training and supervision.
  • Maintain equipment in safe condition.
  • Carry out risk assessments where required.
  • Investigate accidents and incidents.
  • Provide appropriate PPE where necessary.
  • Monitor health and safety performance.
  • Ensure contractors and temporary workers operate safely.

EMPLOYEE RESPONSIBILITIES

Employees are required to:

  • Take reasonable care of their own health and safety.
  • Take reasonable care of others who may be affected by their actions.
  • Follow company procedures and safe systems of work.
  • Report hazards, accidents, and near misses.
  • Use equipment correctly.
  • Wear PPE where required.
  • Avoid misuse of equipment.
  • Cooperate with management on health and safety matters.

Failure to comply with health and safety procedures may result in disciplinary action.

ORGANISATION OF HEALTH & SAFETY

Director / Responsible Person

The Director or nominated responsible person has overall responsibility for:

  • Health and safety implementation.
  • Monitoring compliance.
  • Reviewing risk assessments.
  • Ensuring staff competency.
  • Accident investigation.
  • Emergency planning.

RISK ASSESSMENTS

A Event Hire Ltd will carry out suitable and sufficient risk assessments for:

  • Delivery and collection activities
  • Manual handling
  • Temporary event installations
  • Event furniture and equipment
  • Public interaction
  • Vehicle movement
  • Outdoor event operations

Control measures identified within risk assessments must be followed at all times.

MANUAL HANDLING

The company recognises manual handling as a key risk within event hire operations.

To reduce risks:

  • Staff will receive manual handling awareness training.
  • Team lifting will be used where appropriate.
  • Mechanical aids will be used where practical.
  • Loads will be assessed before lifting.
  • Unsafe lifting practices are prohibited.

WORK EQUIPMENT

All equipment supplied by A Event Hire Ltd shall:

  • Be inspected regularly.
  • Be maintained in safe working condition.
  • Be removed from service if defective.
  • Be suitable for intended use.

Damaged equipment shall be clearly identified and quarantined until repaired or disposed of.

PERSONAL PROTECTIVE EQUIPMENT (PPE)

Where required, the company will provide suitable PPE including:

  • Safety footwear
  • Protective gloves
  • High visibility clothing
  • Weather protection clothing

Employees must use PPE correctly and report damaged PPE immediately.

FIRE SAFETY

A Event Hire Ltd will:

  • Keep equipment away from ignition sources.
  • Maintain access to emergency exits.
  • Ensure staff understand emergency procedures.
  • Prohibit smoking near stored materials or equipment.

Any fire incidents or hazards must be reported immediately.

VEHICLE SAFETY

Drivers and delivery staff must:

  • Hold valid driving licences.
  • Drive safely and responsibly.
  • Secure loads correctly.
  • Follow safe reversing procedures.
  • Avoid obstructing pedestrian routes.

Vehicles shall be maintained in roadworthy condition.

SLIPS, TRIPS & FALLS

To minimise slip and trip risks:

  • Work areas shall be kept tidy.
  • Equipment shall not obstruct walkways.
  • Spillages shall be cleaned immediately.
  • Cables and temporary items shall be managed safely.

EVENT SITE SAFETY

Prior to installation works:

  • Site-specific hazards shall be identified.
  • Access and egress routes confirmed.
  • Ground conditions assessed.
  • Public safety considered during setup and removal.

Unsafe work activities must stop until safe conditions are restored.

ACCIDENT REPORTING

All accidents, incidents, dangerous occurrences, and near misses must be reported immediately.

The company will:

  • Record incidents appropriately.
  • Investigate causes.
  • Implement corrective actions where necessary.
  • Comply with RIDDOR reporting requirements where applicable.

FIRST AID

The company will ensure:

  • Suitable first aid arrangements are available.
  • First aid kits are maintained.
  • Emergency contact procedures are communicated.

Emergency services shall be contacted where required.

TRAINING

A Event Hire Ltd will provide appropriate training including:

  • Health & Safety awareness
  • Manual handling
  • PPE awareness
  • Safe loading and unloading
  • Equipment handling
  • Emergency procedures

Training records shall be maintained where appropriate.

CONTRACTORS & THIRD PARTIES

Contractors working on behalf of A Event Hire Ltd must:

  • Operate safely.
  • Follow site rules.
  • Provide suitable RAMS where required.
  • Cooperate with company health and safety arrangements.

ENVIRONMENTAL RESPONSIBILITY

The company aims to:

  • Reduce waste where possible.
  • Reuse and repair equipment.
  • Dispose of waste responsibly.
  • Minimise unnecessary vehicle idling.

POLICY REVIEW

This Health & Safety Policy will be reviewed:

  • Annually
  • Following significant operational changes
  • Following accidents or incidents
  • Following changes in legislation

LEGISLATION

This policy is prepared with reference to:

  • Health & Safety at Work etc. Act 1974
  • Management of Health & Safety at Work Regulations 1999
  • Manual Handling Operations Regulations 1992
  • Provision and Use of Work Equipment Regulations 1998 (PUWER)
  • Workplace (Health, Safety and Welfare) Regulations 1992
  • Personal Protective Equipment at Work Regulations 1992
  • Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 (RIDDOR)