A Event Hire Ltd – Risk Assessments & Method Statements (RAMS)

COMPANY DETAILS

Company Name: A Event Hire Ltd
Scope of Works: Supply, delivery, installation, collection, and removal of event hire equipment.
Activities Covered:

  • Delivery and collection of hire equipment
  • Manual handling
  • Temporary event furniture setup
  • Public and staff interaction
  • Loading and unloading vehicles
  • Event site installation and derig

GENERAL HEALTH & SAFETY ARRANGEMENTS

Responsibilities

Management Responsibilities

  • Ensure all equipment is maintained in safe working condition.
  • Provide staff with appropriate health and safety training.
  • Ensure suitable transport and lifting methods are used.
  • Monitor compliance with RAMS and relevant legislation.
  • Ensure PPE is available where required.

Employee Responsibilities

  • Work safely and follow all company procedures.
  • Report hazards, defects, accidents, or near misses immediately.
  • Use equipment only for intended purposes.
  • Wear PPE where required.
  • Avoid unsafe manual handling practices.

GENERAL METHOD STATEMENT

Scope of Works

A Event Hire Ltd provides temporary event furniture and equipment for indoor and outdoor events. Works include transportation, unloading, positioning, installation where applicable, and subsequent collection.

Sequence of Work

  1. Equipment prepared and checked before dispatch.
  2. Vehicle loaded securely.
  3. Staff travel to event site.
  4. Site-specific hazards assessed on arrival.
  5. Equipment unloaded using safe manual handling techniques.
  6. Equipment positioned in agreed locations.
  7. Final visual inspection completed.
  8. Equipment collected after event.
  9. Site checked for damage or remaining items.

Access & Egress

  • Delivery vehicles parked in authorised locations only.
  • Pedestrian routes maintained at all times.
  • Emergency exits must remain unobstructed.

Personal Protective Equipment (PPE)

Where necessary:

  • Safety footwear
  • Protective gloves
  • High-visibility clothing
  • Weather protection for outdoor works

Emergency Procedures

  • In event of injury, first aid procedures followed.
  • Emergency services contacted if required.
  • Incident reported to site management and company management.
  • Unsafe equipment removed from service immediately.

RISK ASSESSMENT – BEAN BAGS

Activity

Delivery, positioning, use, and collection of bean bags.

Hazard Risk Persons at Risk Control Measures Residual Risk
Manual handling injuries Strains/sprains Staff Use team lifting where required. Avoid twisting while lifting. Use correct lifting techniques. 2 – Low
Trips and slips Minor injuries Staff/Public Position bean bags away from walkways and exits. Maintain tidy event area. 2 – Low
Wet weather exposure Slips/damage Staff/Public Do not place on saturated ground. Remove from service if excessively wet or damaged. 2 – Low
Fire risk Burns/injury Staff/Public Keep away from naked flames, heaters, BBQs, and smoking areas. 2 – Low
Damaged fabric or filling leakage Trip hazard Staff/Public Inspect before use. Remove damaged items immediately. 2 – Low

Method Statement – Bean Bags

  1. Inspect bean bags before loading.
  2. Transport securely in delivery vehicle.
  3. Unload manually using safe lifting techniques.
  4. Position on flat, stable surfaces.
  5. Ensure adequate spacing between items.
  6. Remove damaged items from service.
  7. Collect and inspect after event.

RISK ASSESSMENT – DECK CHAIRS

Activity

Delivery, setup, use, and collection of folding deck chairs.

Hazard Risk Persons at Risk Control Measures Residual Risk
Finger trapping during setup Minor injury Staff/Public Staff trained in safe opening and closing procedures. Keep hands clear of moving joints. 2 – Low
Collapse due to misuse Injury Public Inspect frames and fabric before use. Do not exceed intended use. 2 – Low
Manual handling Strains/sprains Staff Use safe lifting methods and avoid overloading staff. 2 – Low
Trips from poorly positioned chairs Minor injuries Staff/Public Maintain clear walkways and suitable spacing. 2 – Low
Weather conditions Movement or instability Public Avoid use during severe weather or strong winds. 2 – Low

Method Statement – Deck Chairs

  1. Inspect chairs prior to delivery.
  2. Load securely onto transport vehicle.
  3. Deliver to agreed location.
  4. Open chairs fully and ensure locking position is secure.
  5. Position evenly on stable ground.
  6. Monitor for damage during event.
  7. Fold safely during collection.

RISK ASSESSMENT – PICNIC BENCHES

Activity

Delivery, installation, use, and collection of picnic benches.

Hazard Risk Persons at Risk Control Measures Residual Risk
Heavy lifting/manual handling Musculoskeletal injury Staff Team lifting required. Use lifting aids where possible. 2 – Low
Pinch points during setup Finger injuries Staff Keep hands clear during positioning and unfolding. 2 – Low
Uneven ground Instability/tipping Public Place only on stable and level surfaces. 2 – Low
Splinters/damaged timber Minor injury Staff/Public Inspect benches before use and remove damaged items. 2 – Low
Overloading or misuse Injury Public Use only for intended seating purposes. 2 – Low

Method Statement – Picnic Benches

  1. Inspect benches prior to loading.
  2. Use team lifting techniques during transport.
  3. Deliver to designated location.
  4. Position on level ground.
  5. Check stability before use.
  6. Maintain safe access routes around seating areas.
  7. Collect using safe manual handling methods.

RISK ASSESSMENT – CROWD BARRIERS

Activity

Delivery, installation, use, and removal of crowd barriers.

Hazard Risk Persons at Risk Control Measures Residual Risk
Manual handling injuries Strains/crush injuries Staff Use team lifting where necessary. Follow safe lifting procedures. 2 – Low
Finger trapping between barriers Hand injuries Staff Wear gloves and keep hands clear when connecting barriers. 2 – Low
Barrier collapse or movement Injury to public Public/Staff Install on firm level ground. Connect securely where applicable. 2 – Low
Trips around barrier feet Minor injuries Public Position barriers visibly and avoid obstructing pedestrian routes. 2 – Low
Vehicle interaction during unloading Serious injury Staff/Public Use designated unloading zones and maintain exclusion areas. 2 – Low

Method Statement – Crowd Barriers

  1. Inspect barriers before dispatch.
  2. Load barriers securely onto vehicle.
  3. Deliver to event site.
  4. Establish safe unloading area.
  5. Install barriers in agreed layout.
  6. Ensure barriers are stable and aligned.
  7. Remove carefully following event completion.

GENERIC RISK ASSESSMENT – ALL EVENT HIRE PRODUCTS

Hazards Applicable to All Hire Equipment

Hazard Risk Persons at Risk Control Measures Residual Risk
Manual handling Musculoskeletal injuries Staff Staff trained in lifting techniques. Team lifting for heavy items. 2 – Low
Slips, trips, and falls Injury Staff/Public Maintain tidy work areas and clear walkways. 2 – Low
Adverse weather Injury/property damage Staff/Public Monitor weather conditions and suspend unsafe activities if required. 2 – Low
Defective equipment Injury Staff/Public Pre-delivery inspections carried out. Damaged items removed from service. 2 – Low
Vehicle movement Collision/crush injuries Staff/Public Controlled unloading areas and safe reversing procedures. 2 – Low
Public interaction Minor injuries Public Equipment positioned safely and monitored where required. 2 – Low
Fire hazards Burns/smoke inhalation Staff/Public Keep equipment away from ignition sources and exits. 2 – Low

ADDITIONAL CONTROL MEASURES

Weather Conditions

  • Outdoor equipment shall not be used in unsafe weather conditions.
  • Equipment may be removed or repositioned if high winds or severe weather occur.

Equipment Inspection

  • All hire items inspected before dispatch and upon return.
  • Damaged or unsafe items quarantined until repaired or replaced.

Training

All staff involved in delivery and installation shall receive:

  • Manual handling training
  • Basic health and safety awareness
  • PPE awareness
  • Safe loading and unloading procedures

ENVIRONMENTAL CONSIDERATIONS

  • Waste materials removed from site.
  • Vehicles switched off when not in use where possible.
  • Reusable and repairable equipment prioritised.
  • Spillages reported and cleaned immediately.

ACCIDENT REPORTING

All accidents, incidents, near misses, or equipment defects must be reported immediately to management and recorded in the company accident reporting system.

LEGISLATION & GUIDANCE

This RAMS document is prepared with consideration to:

  • Health & Safety at Work etc. Act 1974
  • Management of Health & Safety at Work Regulations 1999
  • Manual Handling Operations Regulations 1992
  • Provision and Use of Work Equipment Regulations 1998 (PUWER)
  • Workplace (Health, Safety and Welfare) Regulations 1992
  • Personal Protective Equipment at Work Regulations 1992

DETAILED INDIVIDUAL RISK ASSESSMENTS

The following risk assessments are listed in alphabetical order.

BAR STOOL RISK ASSESSMENT

Description

Delivery, setup, use, and collection of bar stools for event seating.

Main Risks

  • Instability or tipping
  • Manual handling injuries
  • Trips around seating areas
  • Damaged frames or loose components

Control Measures

  • Inspect stools before use.
  • Place on stable level surfaces.
  • Remove damaged items immediately.
  • Maintain clear walkways around seating areas.

Persons at Risk

  • Staff
  • Customers
  • Members of the public

Residual Risk Rating

2 – Low

BEAN BAG RISK ASSESSMENT

BEAN BAG RISK ASSESSMENT

Description

Supply and use of soft seating bean bags for indoor and outdoor events.

Main Risks

  • Manual handling injuries
  • Trip hazards
  • Fire hazards
  • Wet weather exposure
  • Damaged fabric or filling leaks

Control Measures

  • Staff trained in manual handling.
  • Bean bags positioned away from emergency exits and main walkways.
  • Damaged products removed immediately.
  • Products kept away from heaters, BBQs, naked flames, and smoking areas.
  • Outdoor use suspended during severe weather where required.

Persons at Risk

  • Staff
  • Customers
  • Members of the public

Risk Rating Guide

Risk Level Description
1 Very Low
2 2 – Low
3 Moderate
4 High
5 Very High

Residual Risk Rating

2 – Low

DECK CHAIR RISK ASSESSMENT

Description

Delivery, setup, and use of folding wooden deck chairs.

Main Risks

  • Finger trapping
  • Collapse from misuse or damaged frames
  • Manual handling injuries
  • Trips from poor positioning
  • Weather-related instability

Control Measures

  • All deck chairs inspected before dispatch.
  • Staff trained in safe opening and folding procedures.
  • Chairs positioned on level surfaces only.
  • Damaged chairs removed from service.
  • Chairs not used in unsafe wind conditions.

Persons at Risk

  • Staff
  • Customers
  • Members of the public

Risk Rating Guide

Risk Level Description
1 Very Low
2 2 – Low
3 Moderate
4 High
5 Very High

Residual Risk Rating

2 – Low

PICNIC BENCH RISK ASSESSMENT

Description

Delivery and use of picnic benches for public and private events.

Main Risks

  • Heavy lifting injuries
  • Pinch points during movement
  • Instability on uneven surfaces
  • Timber splinters or damaged components
  • Trips around seating areas

Control Measures

  • Team lifting required for heavy benches.
  • Benches checked for defects before hire.
  • Installed only on stable, level surfaces.
  • Walkways maintained around seating areas.
  • Damaged benches removed from use immediately.

Persons at Risk

  • Staff
  • Customers
  • Members of the public

Risk Rating Guide

Risk Level Description
1 Very Low
2 2 – Low
3 Moderate
4 High
5 Very High

Residual Risk Rating

2 – Low

CHRISTMAS PROP RISK ASSESSMENT

Description

Delivery, installation, display, and removal of seasonal Christmas props.

Main Risks

  • Trips around decorative items
  • Manual handling injuries
  • Instability of props
  • Electrical hazards from illuminated props

Control Measures

  • Props inspected before use.
  • Electrical items PAT tested where applicable.
  • Props secured and positioned safely.
  • Walkways and exits kept clear.

Persons at Risk

  • Staff
  • Customers
  • Members of the public

Residual Risk Rating

2 – Low

CROWD BARRIER RISK ASSESSMENT

Description

Delivery, setup, and removal of temporary pedestrian crowd control barriers.

Main Risks

  • Manual handling injuries
  • Finger trapping during connection
  • Trips around barrier feet
  • Barrier movement or collapse
  • Vehicle interaction during unloading

Control Measures

  • Gloves worn during installation.
  • Safe unloading zones established.
  • Barriers connected securely where required.
  • Installed on firm, level surfaces.
  • Pedestrian routes maintained at all times.

Persons at Risk

  • Staff
  • Customers
  • Members of the public

Risk Rating Guide

Risk Level Description
1 Very Low
2 2 – Low
3 Moderate
4 High
5 Very High

Residual Risk Rating

2 – Low

FOLDING CHAIR RISK ASSESSMENT

Description

Delivery, setup, use, and collection of folding chairs.

Main Risks

  • Finger trapping
  • Chair collapse from misuse
  • Manual handling injuries
  • Trips from poor positioning

Control Measures

  • Inspect before use.
  • Staff trained in safe folding procedures.
  • Position evenly on level surfaces.
  • Remove damaged chairs from service.

Persons at Risk

  • Staff
  • Customers
  • Members of the public

Residual Risk Rating

2 – Low

OIL DRUM RISK ASSESSMENT

Description

Use of decorative or functional oil drum furniture and display props.

Main Risks

  • Sharp edges
  • Instability or rolling
  • Manual handling injuries
  • Trips around displays

Control Measures

  • All oil drums inspected and cleaned.
  • Sharp edges removed or protected.
  • Positioned securely on level ground.
  • Team lifting used where necessary.

Persons at Risk

  • Staff
  • Customers
  • Members of the public

Residual Risk Rating

2 – Low

PARASOL RISK ASSESSMENT

Description

Delivery, installation, and use of outdoor parasols.

Main Risks

  • Wind uplift
  • Trips around bases
  • Pinch points during setup
  • Manual handling injuries

Control Measures

  • Use weighted bases.
  • Do not use in severe weather or high winds.
  • Staff trained in safe setup.
  • Position away from walkways where possible.

Persons at Risk

  • Staff
  • Customers
  • Members of the public

Residual Risk Rating

2 – Low

PICKET FENCING RISK ASSESSMENT

Description

Temporary decorative fencing installation for events.

Main Risks

  • Trips around fencing feet
  • Instability during high winds
  • Manual handling injuries
  • Finger trapping during connection

Control Measures

  • Install on level surfaces.
  • Secure connections properly.
  • Maintain clear pedestrian routes.
  • Use safe lifting techniques.

Persons at Risk

  • Staff
  • Customers
  • Members of the public

Residual Risk Rating

2 – Low

POP UP GAZEBO RISK ASSESSMENT

Description

Delivery, erection, use, and dismantling of temporary pop up gazebos.

Main Risks

  • Collapse due to weather
  • Pinch points during erection
  • Manual handling injuries
  • Trips from guy ropes or weights

Control Measures

  • Gazebos secured using suitable weights or anchoring.
  • Do not erect during unsafe weather conditions.
  • Staff trained in erection procedures.
  • Guy ropes and weights clearly visible.

Persons at Risk

  • Staff
  • Customers
  • Members of the public

Residual Risk Rating

2 – Low

POSUER TABLE RISK ASSESSMENT

Description

Delivery and use of poseur tables for events.

Main Risks

  • Table instability
  • Manual handling injuries
  • Trips around table bases
  • Damaged components

Control Measures

  • Tables inspected before use.
  • Positioned on level surfaces.
  • Damaged items removed from service.
  • Clear access routes maintained.

Persons at Risk

  • Staff
  • Customers
  • Members of the public

Residual Risk Rating

2 – Low

TRESTLE TABLE RISK ASSESSMENT

Description

Delivery, setup, use, and collection of folding trestle tables.

Main Risks

  • Finger trapping during folding
  • Table collapse from damage
  • Manual handling injuries
  • Trips around table legs

Control Measures

  • Inspect tables before use.
  • Ensure locking legs are secure.
  • Position on level surfaces.
  • Staff trained in safe setup procedures.

Persons at Risk

  • Staff
  • Customers
  • Members of the public

Residual Risk Rating

2 – Low

WINTER WONDERLAND PROP RISK ASSESSMENT

Description

Delivery, setup, display, and removal of themed winter wonderland props.

Main Risks

  • Trips around decorative displays
  • Instability of large props
  • Manual handling injuries
  • Electrical hazards where lighting is used

Control Measures

  • Props inspected before use.
  • Electrical items PAT tested.
  • Large props secured where necessary.
  • Walkways and emergency exits maintained.

Persons at Risk

  • Staff
  • Customers
  • Members of the public

Residual Risk Rating

2 – Low

WOODEN BEER BARREL RISK ASSESSMENT

Description

Use of decorative wooden barrels for tables, displays, and event styling.

Main Risks

  • Heavy lifting injuries
  • Trips around barrel placement
  • Splinters or damaged timber
  • Rolling movement if unsecured

Control Measures

  • Team lifting used where necessary.
  • Barrels checked for defects before use.
  • Positioned securely on level ground.
  • Damaged barrels removed from service.

Persons at Risk

  • Staff
  • Customers
  • Members of the public

Residual Risk Rating

2 – Low

GENERIC EVENT FURNITURE RISK ASSESSMENT

Scope

Applies to all temporary furniture and hire equipment supplied by A Event Hire Ltd.

Main Risks

  • Manual handling
  • Slips, trips, and falls
  • Public interaction
  • Equipment failure
  • Vehicle movement
  • Fire hazards
  • Adverse weather

Control Measures

  • Pre-delivery inspections completed.
  • Staff trained in manual handling and safe working procedures.
  • Equipment positioned safely and securely.
  • Damaged equipment quarantined immediately.
  • Delivery vehicles managed safely on site.
  • Equipment kept away from ignition sources.
  • Weather monitored during outdoor events.

Persons at Risk

  • Employees
  • Contractors
  • Customers
  • General public

Risk Rating Guide

Risk Level Description
1 Very Low
2 2 – Low
3 Moderate
4 High
5 Very High

Residual Risk Rating

2 – Low